Impact Ops is an independent organization providing finance and operations support to high-impact nonprofits. Services include bookkeeping, financial reporting, accounts payable, payroll coordination, audit support, and entity setup, serving around 40 clients across the US and UK spanning global health, animal welfare, AI safety, and climate. The team is remote-first with around 15 people based across the world.
As a Payroll & Finance Associate, you will be the day-to-day owner of payroll processing for a portfolio of UK nonprofit clients — a newly created role supporting the launch of payroll as part of Impact Ops' wider finance support offer. Working alongside the wider finance team, you will help establish processes and ways of working and migrate clients as the service scales. Payroll will not fill the whole week, so you will also take on accounts payable and payment processing, plus bookkeeping for a small number of straightforward clients. The role reports to the UK Finance Specialist.
Key responsibilities: running end-to-end monthly UK payroll for client organizations, from data collection through payslip distribution; RTI submissions to HMRC including FPS and EPS filings and managing PAYE/NI liabilities; administering pension auto-enrolment, contribution uploads and salary sacrifice arrangements; processing starters and leavers, statutory payments (SSP, SMP, SPP) and year-end tasks including P60s and P11Ds; acting as first point of contact for client payroll queries; supporting US payroll processing as the service develops; accounts payable processing including invoice review, approval workflows and payment runs; bookkeeping and transaction processing in Xero and QuickBooks Online; maintaining accurate payroll records and contributing to internal process documentation.
Requirements: at least 2 years of experience in a payroll, finance, accounting or bookkeeping role; exposure to UK payroll processing or a clear interest in specializing in it; strong attention to detail and comfort working to fixed deadlines across multiple clients; confidence handling confidential information with discretion; good written communication skills and comfort working independently in a remote environment; a genuine desire to have a positive impact. Bonus: a payroll qualification (CIPP PTC or similar — not required, will be funded); nonprofit sector experience (fund accounting, restricted grants, charity compliance); cross-jurisdictional US/UK exposure; familiarity with Xero Payroll, BrightPay, Gusto, Deel, QuickBooks Online, Ramp or Apron; a process improvement mindset.
Compensation & logistics: salary £40,000–£45,000 GBP depending on experience and location; fully remote, UK-based candidates preferred given the UK payroll focus but open to candidates whose working hours overlap substantially with the UK; full-time; funded payroll qualification and structured onboarding. Benefits include private medical, vision and dental insurance, up to 2 weeks' paid sick leave, a mental health allowance, flexible working, 25 days' holiday plus public holidays, a CPD allowance, retirement contributions, up to 14 weeks fully paid parental leave, full remote equipment setup, and two in-person team retreats per year.
Closing date: 14 September 2026
HOW TO APPLY:
To apply, please submit your CV and a short cover letter explaining your interest in the role and relevant experience via the online application form: https://impact-ops.pinpointhq.com/postings/3f806269-a00d-4e63-a862-eda3064307f0/applications/new. Application deadline: 14 September 2026. If you require any adjustments to the application process, such as accessibility accommodations or additional preparation time, contact hello@impact-ops.org.