Context
The World Organisation for Animal Health (WOAH – founded as OIE) is a leading intergovernmental organisation representing 183 Members worldwide. Through its activities, WOAH makes a decisive contribution to improving animal health, protecting animal welfare and strengthening Veterinary Services. The Organisation provides transparent information on world's animal health situation, and promotes international standards, particularly in terms of the safety of trade in live animals and animal products. More information can be found on WOAH's website (https://www.woah.org/).
Joining WOAH means taking part in the development of one of the leading international organisations, recognised and associated with other multilateral institutions, in the field of worldwide health. It means helping to build a global approach to health, combining animal and human health in a "One Health" approach. It means joining teams motivated by the impact of their actions, the sense of their collective commitment and their recognised professionalism in their respective fields of expertise.
WOAH's headquarters are based in Paris. The Organisation is present on every continent through 13 Regional or Sub-regional Representations. WOAH has 250 staff members, two-thirds of whom are based at headquarters. This position is located in Paris.
Job Description
Positioning and reporting
The intern will work in collaboration and under the supervision of relevant staff within the Events Coordination Department.
Job purpose
The intern will support the Events Coordination Department (ECD) in the smooth preparation and delivery of meetings and events by providing administrative, logistical, and organisational assistance. This role helps ensure efficient workflows, well-maintained documentation, and timely coordination of event-related activities. The intern will contribute to a wide range of tasks that facilitate the overall functioning of the department.
Mission and Activities
Administrative Support
- Assist with basic administrative tasks such as document preparation, filing, and updating tracking tools.
- Help maintain shared resources and support the organisation of internal workflows.
File Sorting and Document Management
- Support the sorting, renaming, and organisation of digital and physical files according to internal guidelines.
- Contribute to keeping shared folders structured and up to date to facilitate information access.
Email and Communication Support
- Monitor event-related inboxes, sort incoming messages, and draft initial replies to simple queries.
- Help prepare communication templates and support consistent information sharing.
Meeting Support
- Assist in scheduling meetings, preparing materials, and taking basic notes.
- Help update action lists and ensure follow-up on pending items.
Procurement and Supplier Assistance
- Support the preparation of procurement documents and the collection of quotations.
- Help follow up with suppliers on deliveries and services.
Event Logistics Support
- Assist in preparing event materials (badges, documents, kits) and updating participant lists.
- Support logistical coordination before and during events, including on-site assistance when needed.
- Contribute to post-event tasks such as collecting feedback and organising documentation.
Travel Team Support
- Provide occasional support to the Travel Team during peak periods.
Contribution to Internal Tools and Processes
- Help maintain calendars, tracking tools, and shared folders.
- Contribute to improving templates, checklists, and simple procedures.
Note This list of missions is not exhaustive. The intern may be assigned additional tasks as needed to support the department's operations and contribute to ongoing activities.
For complete job description and to apply, visit:
https://www.woah.org/en/job-offer/intern-to-events-coordination-department-ecd-woah-hq-paris-france/
HOW TO APPLY:
If you are interested in the position, please complete your application online at the latest by 15 July 2026.
APPLY HERE (https://app.smartsheet.com/b/form/019ef8d1738f734290d2fa55f0c5e05a)