Program Officer - Shelter Program
Location: Aleppo – Syria
Job summary:
Experienced and skilled Program Officer with strong expertise in planning, implementing, and overseeing projects to achieve program objectives. Proficient in budget management, stakeholder communication, and risk mitigation. A strong leader committed to effective team coordination and organizational success. Willing to travel and undertake field assignments as required.
Qualifications and education requirements:
• Bachelor's degree in Civil or Architectural Engineering
• A Project Management certification is also preferred.
Required Skills and Experience:
• Effective communication
• Prioritization and time management
• Remote work
• Data analysis
• Report writing
• Advanced skills in humanitarian project management
• Technical computer skills
o Outlook
o Teams
o Word
o Excel
o PowerPoint
o OneDrive
Essential Duties and Responsibilities:
• Take responsibility for the successful management and supervision of assigned projects to ensure effective and accountable program administration.
• Prepare and develop project plans (detailed implementation plan, procurement plan, HR plan, budget plan, etc.).
• Ensure the effective implementation of the program/projects in line with contractual obligations, including all partner/donor policies, procedures, rules, and regulations.
• Ensure that assigned projects are implemented in alignment with community and beneficiary needs.
• Ensure that assigned projects are executed with appropriate quality, based on relevant standards such as Sphere, CHS, CaLP, etc.
• Take full responsibility for managing project budgets, understanding financial reports, and handling financial matters.
• Manage the team effectively, ensuring fair and clear task distribution in coordination with the Program Manager.
• Ensure proper documentation and collection of program/project data in coordination with the Program Manager.
• Maintain appropriate communication with partners, donors, or funders in coordination with supervisors and managers within the program and partnerships department.
• Share information with donors, core and sub-sector groups, other NGOs, and coordination structures.
• Ensure proper risk management, including financial, safety, security, programmatic, and reputational risks.
• Ensure timely submission of all internal and external narrative and programmatic reports (weekly, monthly, interim, and final) to relevant stakeholders.
• Monitor project activities (procurement, payments, technical meetings, HR, partner meetings, activity implementation).
• Build the capacity of project teams in technical and administrative aspects based on training needs assessments.
• Conduct periodic/final evaluations of project teams according to approved templates in coordination with the HR department.
• Represent the program and organization in internal and external meetings as coordinated with the program management.
• Attend trainings as required by the Program Manager.
• Contribute to building the technical and administrative capacity of the field program team in coordination with the Program Manager.
• Travel to follow up on work and attend meetings when requested.
• Attend regular meetings with direct managers, subordinates, and relevant colleagues to discuss updates.
• Perform basic administrative tasks in coordination with the HR department, such as updating job descriptions, performance evaluations, capacity-building plans, attendance follow-up, recruitment processes within the department, and supporting HR coordination to ensure team compliance and motivation.
Protection Policy:
Ataa Association considers any type of child abuse unacceptable, as it recognizes its responsibility to protect children from harm in all areas of its work. Ataa Association confirms that it is committed to ensuring a safe environment for children and takes a strict stance against any type of child abuse and exploitation.
Discrimination, Abuse, and Harassment Policy:
Ataa Association provides equal employment opportunities to all applicants and will not tolerate any form of discrimination, abuse, or harassment (sexual or otherwise) based on race, religion, origin, age, marital status, nationality, or disability. , or the military situation.
How to apply:
Please apply via
https://forms.gle/1dpNoWne9WsMnc5x8