Position: Procurement Specialist
Reporting Relationship: Head of Procurement and Logistics Unit
Location: Milano/Bologna. Possibility of remote working. Missions abroad are requested
Work in Coordination with: Procurement Specialists, Logistics Specialists, AFC team, Countries and Regionals teams of the designated countries/regions (area Africa)
Starting date: ASAP
Application deadline: 26/04/2026
Gross Salary: to be defined according to the candidate's profile
Job description
The Procurement Specialist ensures efficient management of procurement processes and procedures for the designated countries in collaboration with the Procurement and Logistics Unit. The expert provides remote and in-country technical advice, guidance, and support to all Country Office teams, ensuring compliance with WeWorld policies, principles, and standards, as well as donor regulations. This role is crucial for maintaining high-quality standards across all programs through effective communication, coordination, and information sharing.
Main tasks and Responsibilities
Global Responsibilities
· Work with the Procurement & Logistics Unit to enhance procurement systems, manuals, SOPs, and strategic tools.
· Develop and implement Procurement Minimum Standards.
· Formulate effective procurement strategies and new processes.
· Address key risks, audit findings, and complaints, proposing mitigation measures.
· Foster communication and cross-learning among designated countries, sharing lessons learned.
· Support initiatives and special projects, including environmental procurement and emergency procedures.
· Travel to provide in-country support as required
· Assist in opening new bases/missions in collaboration with the Humanitarian team.
· Enhance the capacity-building strategy.
· Prepare guidelines, SOPs, and donor regulations (EU, AICS, ECHO, UN, others).
· Support logistics activities.
Country-Specific Responsibilities (African countries)
· Provide technical guidance on procurement processes, ensuring adherence to WeWorld policies, guidelines, and donor requirements and rules
· Ensure Procurement Minimum Standards are in place
· Review and approve procurement plans, tender documents, contracts, framework agreements, leases, and other high-value commitments.
· Review high-value procurement procedures, including tender invitations and evaluation of responses.
· Assist in preparing complex contracts and making recommendations for final purchases and contract awards.
· Support the country and regional team during audit processes, ensuring accurate and compliant procurement documentation.
· Build the capacity of procurement and non-procurement staff.
· Provide procurement inputs for project proposals.
· Conduct spot and compliance checks.
· Follow up on audit recommendations.
· Assess Mission's Procurement Department to identify human resources gaps and ideal staffing structures.
· Support the definition of roles and responsibilities using tools like JD, RACI Matrix, and roles and responsibilities documents.
· Establish a coordination mechanism to support procurement processes.
· Recommend solutions for complex procurement requests.
· Liaise with HQ and Regional teams on procurement matters.
· Assist in recruiting Country Logistics Coordinators/Managers and other team members.
· Support in Procurement-Specific Tasks
· Provide a proper handover before the end of the assignment.
The duties and responsibilities set forth above are not exhaustive and the role holder may be required to perform additional duties requested by the Line Manager.
Requirements
ESSENTIAL REQUIREMENTS
Qualifications and Professional experience
· Degree in logistics, supply chain, or equivalent experience in managing procurement into the sector.
· Knowledge of international humanitarian and development systems, institutions, and donor programs (e.g., ECHO, European Union, AICS, UN), including procedures, accountability frameworks, and best practices.
· Fluency in English and French (both written and verbal).
· Minimum 5 years of experience in a humanitarian/recovery context, preferably in a regional setting or HQ role.
· Experience in complex and volatile contexts.
Skills and Abilities:
· Strong interpersonal skills and ability to leverage business networks and partnerships.
· Excellent communication and leadership skills.
· Ability to perform under stress.
· Capacity to work autonomously and resolve problems proactively.
· Skills in training and remote management support.
· Strategic and conceptual thinking, with the ability to achieve concrete results.
· Strong organizational skills and ability to manage multiple tasks effectively.
· Integrity and adherence to Humanitarian Principles and ethical standards.
· Commitment to WeWorld Mission.
· Cultural, gender, religion, and age sensitivity and adaptability.
DESIRABLE REQUIREMENTS
· Previous experience in Africa.
· Experience managing large work contracts.
· Knowledge of Italian is an asset.
Other information
The recruitment process may be closed early if a suitable candidate is found.
For complete job description and to apply, visit:
https://weworld.intervieweb.it/jobs/procurement-specialist-695382/en/
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https://weworld.intervieweb.it/jobs/procurement-specialist-695382/en/