BACKGROUND
Clean Air Asia is an international non-governmental organization leading the regional mission for better air quality, and healthier, more livable cities throughout Asia. Our mission is to reduce air pollution and greenhouse gas emissions in Asia and contribute to the development of a more sustainable, equitable, and healthier region. We empower governments and cities by inspiring action and focusing efforts on the planning and implementation of solutions at scale, fostering regional cooperation to address issues of mutual concern, and ensuring the integration of air quality management across sectors and institutions. Our work focuses on implementing solutions that reduce air pollution, its detrimental health impacts, and mitigate climate crises. We do so by providing policy guidance, building capacity, and making compelling cases for action among stakeholders at city, national, and regional levels. Since 2008, we have been a United Nations-recognized partnership comprised of more than 250 organizations in Asia and internationally, with six Country Networks (Indonesia, Malaysia, Nepal, the Philippines, Sri Lanka, and Vietnam). Our headquarters are in Manila, Philippines, and we have offices in Beijing, China, and New Delhi, India.
Clean Air Asia is expanding its portfolio on clean air and climate change in Indonesia. Under the Clean Air Asia Indonesia office, our portfolio includes promoting clean air action plans, providing research to formulate evidence-based policies, and implementing solutions to achieve clean air in cities.
We are currently recruiting a Project Officer on a full-time consultancy contract to join our team at Clean Air Asia in Jakarta, Indonesia. We are looking for a proactive and organized professional to support project implementation and coordination, including monitoring progress, managing project data, preparing regular reports, documenting meetings, and assisting in coordination with vendors, consultants, and stakeholders.
II. JOB PURPOSE
To help projects run smoothly by making sure everything is checked on time, data is managed correctly, and communication between team members and partners is clear, so the project goals can be successfully achieved.
III. RESPONSIBILITIES AND SCOPE OF WORK
Under the direct supervision of the General Affair, the primary duties of the Project Officer will include:
• Support project management implementation including documenting timeline, deliverables, handle stakeholder, and etc
• Conduct basic monitoring and evaluation to track project progress and outputs
• Manage and maintain project data and databases, ensuring accuracy and completeness
• Prepare regular reports, including bi-monthly updates and internal summaries
• Document weekly meetings and track follow-up actions
• Coordinate with vendors and consultants, including administrative support as needed
• Assist in organizing project activities such as workshops, meetings, and events
• Contribute to documentation of project learnings and best practices
• Supervised by General Affairs, provide general administrative and operational support to ensure smooth project delivery
IV. ELIGIBILITY REQUIREMENTS AND CRITERIA
• Bachelor’s degree in any relevant field
• Minimum 2–3 years of relevant work experience, preferably in project support or coordination
• Prior experience working in an NGO or development organization is strongly preferred
• Prior experience in MEL is a strong plus
• Familiarity with Microsoft Excel, Microsoft Power Point, basic data management, and project management tools is an advantage
• Strong organizational and time management skills
• Good communication skills in Bahasa Indonesia and English
• Ability to work collaboratively with diverse teams and stakeholders
• Good writing skills.
• Ability to work independently, manage multiple priorities, and meet deadlines.
V. OUTPUT/REPORTING REQUIREMENTS
The Project Officer is expected to provide clear and timely outputs, including updating project databases, preparing bi-monthly progress reports, and taking notes during weekly meetings with follow-up actions. The role also supports basic monitoring and evaluation by ensuring data is accurate and organized, and helps document project results and key learnings, while giving regular updates to the team and supervisor.
VI. DURATION, REMUNERATION and OTHER BENEFITS
The selected candidate will be appointed for 8 months under a full-time consultancy contract, with the possibility of an extension based on funding and satisfactory performance. The remuneration is competitive but may vary subject to the candidate’s professional qualifications and work experience.
All applicants must clearly state in their cover letter how they meet the job specification above, as well as contact details of three referees.
We encourage early applications as applications will be processed as they arrive so the recruiting process may end earlier than closing date. Only short listed candidates will be contacted.
Apply : https://cleanairasia.org/work-with-us/project-officer